Abstract submission
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Abstract submission opens November 11th, 2024
Deadline for abstract submission: 31st January, 2025
Notification of acceptance or rejection: 10th March, 2025
Questions concerning abstract submission, manuscript submission or the scientific content of the meeting should be directed to the Chairperson of the EUPSA Scientific Committee: annika.mutanen@hus.fi
Guidelines for abstract submission
Abstracts must be submitted online using the abstract submission system. The official language is English. Each abstract is assigned with a number once submission is complete. Please refer to this abstract number in further correspondence regarding abstract submission. There is a possibility to amend your submitted abstract up to the abstract submission deadline date. Authors whose abstracts are accepted for presentation will be expected to attend the meeting and make their presentation. Notification of acceptance or rejection will be emailed to authors.
Abstract preparation
Eligibility
All material submitted must be original and the data should not have been previously published or presented at the following paediatric surgery meetings APSA, CAPS, IPEG, PAPS, AAP, ESPES, ESPU, BAPS or BAPU. Abstracts should also not be submitted to another International Congress with a parallel abstract reviewing process. If in doubt, please make a declaration on the abstract form for the EUPSA Scientific Office. Abstracts should not have been previously accepted to publication or published. Submitting abstracts without declaring previously accepted publication, previously published, or presentation at another meeting prior to the commencement of the EUPSA Congress, or submission to another Congress with a parallel abstract reviewing process will result in the senior author being disqualified for two subsequent years from submitting abstracts to EUPSA.
The authorship and content of abstracts accepted for presentation may not be altered after acceptance. The abstract title, author and affiliations will be published in the EUPSA Program based on the abstract submitted. All presenters must register for the EUPSA Annual Meeting.
A senior author/co-author is expected to attend the meeting for papers/reports presented by their trainees. Should unforeseen circumstances preclude this from occurring, another co-author of the abstract from the trainee’s institution or a EUPSA member should replace. The senior author is obliged if required to participate in the discussion following the trainee’s presentation.
Ethics
Evidence of ethical approval must be included in abstracts involving animal or human studies. There may be exceptions; the rules of the Institutional Ethics Review Board should be followed for retrospective studies.
Identifying features
Abstract reviewers will be blinded for abstract author(s) and center to make the review process as objective, transparent and unbiased as possible. The names of authors and their affiliations (institutions) will be submitted on-line; these will be removed before the abstract marking process. No identifying features such as names of authors, institutions, or cities should be listed in the title or the text of the abstract. Abstracts containing such information will be rejected.
Preparation of abstract and format
Abstracts should be submitted in MS Word Document (.doc, .docx) editing as follows: Font: Calibri, 10 point / Spacing and Indentation: single 0 point (before and after) Text body: Justified. The title must be in capital letters.
Abstracts should be structured in four parts:
- Aim of the Study
- Methods
- Main results
- Conclusions
Abstract submitted to “case reports”-category should be structured in three parts:
- Aim of the study
- Case description
- Conclusions
Each abstract should be limited to a maximum of 250 words. Only one table or figure can be included. Abstract can be prepared in Word (or any other text editor) and the content pasted at the time of submission. Tables and special characters can be inserted by using the TinyMCE editor.
Following abstract submission, an e-mail about the successful submission will be sent which includes the layout in PDF. Please ensure that the entire abstract including figures/tables is no longer than one A4 page (portrait). Abstracts exceeding one A4 page will not be accepted.
Data presentation
Abstracts must include clear descriptions of results with actual data. For example – a p value without data is not sufficient.
Submission and review process
For online abstract submission site for the first time, a log-in profile must be created. Following this, full instructions will be sent on abstract submission.
Please note the below instructions.
-If submitting more than one abstract, the same email address and password can be used for each abstract.
-An abstract may be submitted in one category only. All case reports should be submitted in the ‘Case report’ category. Do not double-submit by altering the title or by resubmitting to another category.
Please choose only one of the following categories:
- Basic Science
- Case report (Only case reports can be submitted for case report session)
- Child abuse prevention
- History (New!)
- Hepatobiliary
- Innovations
- Lower gastrointestinal
- Oncology
- Plastic surgery (burns, vascular and lymphatic malformations, abdominal wall defects, general plastic surgery)
- Thoracic
- Trauma
- Upper gastrointestinal
- Urology
A previously submitted abstract can be edited on the online system, for which the instructions can be found on the submission page. Please do not resubmit. If you want to withdraw an abstract please contact the chairperson of the Scientific Office.
The Chairperson of the EUPSA Scientific Office will notify authors regarding the acceptance or rejection of their abstracts by email. It is therefore imperative that correct email address are provided. The submitting author is responsible to update any changes in email address.
The abstracts will be scored by the abstract reviewer team for each category. Abstracts are scored for (Score scale: 1 = extremely poor; 5 = extremely good)
- Originality 1-5
- Methodology (soundness) 1-5
- Results (quality, presentation) 1-5
- Relevance 1-5
- Total Score range: 4-20
Criteria for abstract rejection
- Material accepted for publication, published or presented at another meeting prior to the commencement of EUPSA
- Abstracts that are submitted to another Congress with a parallel reviewing process
- Studies without ethical approval
- Word count exceeding 250 words or exceeding the space allocated in the template
- Abstracts with authors and/or institution name in the title or the text
Congress Awards
Young Investigator Award Session
The EUPSA “Young Investigator Award” has been setup to stimulate research in Paediatric Surgery. Any abstract may be submitted for this session as long as the presenting author is a trainee. It is not compulsory to submit a manuscript for the European Journal of Paediatric Surgery for papers in this session. The content of the presentation should fulfil the criteria for other abstracts submitted for the Congress. Please see the section on eligibility. Papers for the award session are selected on the basis that they are the highest scored papers submitted to the Congress. There will be a prize, which will be shared between the best clinical and basic science abstract. The markings criteria during the review process are the same as for other abstracts. However, during presentation, the abstracts are scored by the members of the Young Investigator Award Committee according to:
– Originality
– Scientific Value
– Clinical value
– Quality of presentation
– Overall Impression
Please note that although individual authors may submit several papers for this prize session, each author can only present one paper in this session.
Please indicate at submission the category clinical or basic science paper.
Poster Award
Abstracts accepted for poster presentation, excluding case reports, are eligible for EUPSA poster award. The poster award will be given to first- and second-best poster based on summary of abstract score (given during review process) and score given during poster presentation by the poster session chairpersons.
Case Report Session and Award
Case Report Session is to encourage trainees and young surgeons to submit interesting case reports. Only case reports can be submitted for this session (Category: case report). The case reports accepted for this session will be presented orally and there will be a short time for discussion. While submitting case reports, please indicate the presentation is intended for the Case Report Session or the Case Report Poster Walks. The European Journal of Paediatric Surgery Reports has an award for the best Case Report.
Andre Pinter Award
EUPSA Andrew Pinter Award is granted for the best contribution from a Young Eastern European Surgeon. Abstracts presented by Young Eastern European Surgeons will be scored during congress presentation by the Andrew Pinter Award committee.
Publication
The European Journal of Paediatric Surgery will have first choice for publication for those abstracts which have been presented at the Congress. Authors of accepted abstracts (oral and poster presentations) will be expected to submit manuscripts for consideration. The Publication Committee will decide on manuscripts to be accepted for publication in the congress issue. Please note that rejected abstracts of the congress which were not presented will be allowed to be submitted to the journal in the conventional way. Online identification as a EUPSA manuscript using the appropriate box is mandatory for the review by members of the EUPSA Scientific Office.
Deadline for receipt of manuscripts is April 13, 2025. Please submit your manuscripts online to https://mc.manuscriptcentral.com/ejps. Please direct any queries on submitted manuscripts or the submission process to: Martin Lacher, MD, Editor in Chief, European Journal of Pediatric Surgery e-mail: martin.lacher@medizin.uni-leipzig.de
Manuscripts of case report abstracts accepted can be submitted to European Journal of Paediatric Surgery Reports. Selected manuscripts will be published free of charge. Manuscripts should be submitted to http://mc.manuscriptcentral.com/ejpsreports before April 13, 2025. Please direct any queries on submitted manuscripts or the submission process to: Carmen Mesas-Burgos, MD, Editor in Chief, European Journal of Pediatric Surgery Reports e-mail: carmen.mesas.burgos@ki.se
Questions
Questions concerning abstract submission, manuscript submission or the scientific content of the meeting should be directed to the Chairperson of the EUPSA Scientific Committee, Annika Mutanen, MD: annika.mutanen@hus.fi